Public Website
Visitors, prospective buyers, and neighbors browse the home page, community and neighborhood information, amenities, news, events, public documents, FAQs, and contact details on a responsive public site. No account is required.
Project Proposal / Statement of Work
Turn the approved demo into the live community platform. Keep the first release focused.
Prepared by Exact Group LLC · Prepared for Hunter’s Crossing Community Association · October 2026
What this is
A new public website and secure resident portal that gives Hunter’s Crossing one place to stay informed, pay dues, and get things done.
Visitors and prospective buyers browse the public site without an account. Verified residents sign in to read announcements, open community documents, pay assessments online through Stripe, and submit maintenance and architectural requests. The board and management team receive authenticated access to manage content, residents, requests, and payments.
Public Website
Resident Sign-In
Online Payments
Requests & Updates
Built from the approved demo
The Hunter’s Crossing demo is the design and screen reference. Exact will take it from interactive prototype to a production platform with real accounts, content, and payments.
Accounts for residents only
Public visitors use the website without creating an account. Authentication is reserved for verified households, the board, and management.
Custom design and media
Exact will create the production interface and the site’s imagery rather than relying on stock templates or placeholder visuals.
Looked after after launch
An annual hosting and care plan covers hosting, updates, and ongoing edits, so the site stays current without starting a new project each time.
Section 02
Resident Experience
The platform is intentionally simple: a clear public website for everyone, a private portal for residents, and practical tools that let the board keep it current.
Resident Portal
Verified residents sign in to a private portal with announcements, the full document library, payments, maintenance and architectural requests, the events calendar, the opt-in resident directory, board information, notifications, and account settings.
Board & Management Tools
Board members and the management team sign in with elevated access to update site content, invite and manage households, review and update requests, and view payment activity.
Approval rules, such as who verifies new households and how architectural requests move from review to board vote, will be finalized during kickoff rather than hard-coded from the demo.
Section 03
Included Build Scope
Exact is responsible for the complete technical setup and launch of the production website and resident portal.
Custom UI & DesignResponsive public website and resident portal, page layouts, components, states, typography, and color application, refined from the approved demo.
Public WebsiteHome, About, Community, Amenities, News, Events, Documents, FAQs, Contact, and Resident Login, on mobile and desktop.
Resident PortalAnnouncements, documents, payments, maintenance requests, architectural requests, events calendar, resident directory, board, notifications, and account settings.
Authentication & Resident AccountsSecure sign-in, resident invitations and approval, household accounts, password reset, and separate roles for residents, board members, and management.
Payments (Stripe)Online payment of assessments, dues, and fees through Stripe, including autopay, receipts, resident payment history, and an admin view of payments.
CMS SetupContent management so the board and management can update announcements, news, events, documents, FAQs, amenities, and board listings without code.
Media CreationCustom imagery and graphics for the site, including hero, neighborhood, and amenity visuals and social sharing images.
Domain ConnectionConnection of the association’s domain, DNS configuration, SSL, and launch cutover, with existing email records preserved.
Hosting SetupProduction hosting, deployment environment, backups, and monitoring.
QA & LaunchResponsive testing, core-flow testing, launch corrections, production deployment, and board/management training.
Section 04
Design & Brand Scope
The project includes custom design, visual application, and media creation, but it is not a full branding engagement.
IncludedCustom UI refined from the approved demo, screen layouts, responsive behavior, typography and color application, component styling, interaction states, and custom imagery and graphics for the site.
Not included: full brand packageNo comprehensive brand strategy, brand book, logo redesign, full logo suite, printed collateral, or complete identity engagement.
Important distinction
Visual decisions and media created for the website are part of the design deliverable. They do not constitute a standalone brand identity package or brand guidelines engagement. Existing association photos will be used where available; on-site photo or video shoots are not included.
Section 05
Technical Foundation
The production platform will be fully engineered with real accounts, data, and payments rather than running as a front-end demo.
Production Build
Exact will build the production website and portal from the approved demo design. The demo’s sign-in is a front-end preview only; in production, access to resident pages and private documents is enforced on the server.
Accounts, Data & Content
Exact will establish the database, resident and household records, roles and permissions, the content management system, file storage for documents and images, and the production connections the platform requires.
Payments Through Stripe
Payments run through a Stripe account owned by the association, so funds deposit directly to the association’s bank account. Card and bank details are entered into Stripe’s secure payment forms and are never stored on the website.
Domain, Hosting & Care
Exact will connect the association’s domain, configure DNS and SSL, and set up production hosting with backups and monitoring. After launch, the platform stays hosted, maintained, and current under the annual hosting and care plan.
Included in the care planHosting, SSL, monitoring, backups, security and platform updates, upkeep of payments and accounts, domain/DNS management, and routine content edits on request.
Not included in the care planNew features, new sections, redesigns, or large content migrations. That work is scoped and priced separately when you are ready to expand.
Section 06
Estimated Timeline
Estimated delivery is 5–6 weeks after kickoff requirements are complete, assuming timely feedback and no material scope expansion.
Week 1 · FoundationKickoff, feature-rule confirmation, content plan, domain and hosting setup, data model, CMS structure, and Stripe account connection.
Week 2 · Public WebsitePublic pages built on the CMS, design refinement, and media creation.
Week 3 · Accounts & PortalAuthentication, resident invitations and approval, roles, household accounts, and resident portal screens.
Week 4 · Payments & RequestsStripe payments, autopay, receipts and payment history, maintenance and architectural request workflows, and notifications.
Weeks 5–6 · QA & Launch WindowContent loading, client testing, corrections, training, domain cutover, production launch, and launch stabilization.
Timeline starts whenThe proposal is approved, the build fee is received in full, domain and Stripe access are available, and initial content is provided.
Section 07
Pricing
A fixed fee for the build, and a simple annual plan that keeps the platform hosted, maintained, and current.
Website & Portal Build$7,000
Hosting & Care Plan$1,500 / year
Build Payment$7,000 due in full at kickoff to reserve the build slot.
Care Plan BillingBilled annually, beginning at launch. Covers hosting, maintenance, updates, and routine edits.
Third-party costs
Stripe’s standard processing fees are paid by the association directly to Stripe, and domain registration or renewal fees are billed by the domain registrar. Hosting is included in the care plan.
Section 08
Responsibilities
Exact owns the platform setup, technical launch, and ongoing care; the association owns content, approvals, resident data, and legal review.
ExactCustom design and engineering; media creation; domain connection and hosting setup; CMS setup; authentication and resident accounts; Stripe payment integration; responsive QA; deployment; launch; training; ongoing hosting and care under the annual plan.
ClientTimely access and approvals; domain registrar access; a Stripe account in the association’s name, including verification and bank details; resident and household lists for invitations; copy, governing documents, and board information; existing photos and logo files; legal, privacy, and policy review; third-party fees not expressly included.
Section 09
Not Included in This Phase
Anything materially beyond the scope above remains available as future scope rather than quietly expanding the initial build.
Native iOS or Android application development, App Store or Google Play submission.
Full branding/identity package, logo redesign, comprehensive brand guide, or printed collateral.
On-site photography or video production.
Features not shown in the demo, such as amenity reservations, online voting or elections, violation tracking, or gate and access-control integrations.
Integration with accounting or association-management software, migration of historical financial records or owner ledgers, or automated collections and late-fee enforcement.
SMS or text-message notifications.
Large-scale content entry/migration, unlimited revisions, or support beyond the annual hosting and care plan.
Legal, regulatory, privacy, tax, or compliance advice/guarantees. Client remains responsible for governing documents, policies, resident data handling, and approved content.
Scope protection
Requests that materially add features, integrations, workflows, content migration, branding deliverables, or functionality beyond this proposal will be treated as additional scope and priced separately before work begins.
Section 10
Acceptance & Launch
The platform is considered delivered when the agreed core flows work in production and the site is deployed to the association’s domain.
A public visitor can browse the agreed public pages on desktop and mobile without creating an account.
A verified resident can activate an account, sign in securely, and use the agreed portal features.
A resident can pay assessments and fees through Stripe and see the payment in their payment history.
Board members and management can update the agreed site content through the CMS without code.
The platform is live on the association’s domain with hosting, SSL, backups, and monitoring in place, and functions responsively across current desktop and mobile browsers.